Maica Forms.

Healthcare can be complicated — we're here to simplify it.

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Salesforce Connected

Look up records, prefill fields, then create and update data in your org the moment a form lands.

No-Code Builder

Drag in 30+ field types, group them into sections, add conditional logic and validation. No developer required.

Secure Sharing

Publish to a clean link or generate protected ones with passwords, expiry dates and submission caps.

Build

No-Code Builder.

  • 30+ field types, from text and choice to signature, file upload, address, currency, rating and calculated fields.
  • Conditional logic with AND/OR rules that show or hide fields and whole sections.
  • Multi-step sections, rich validation and per-form branding, set without touching code.
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Style
Match your brand.
  • Logo, colours, fonts and corner radius set per form, with a live preview as you build.
  • Preset themes to start from, plus your own saved themes reused across every form.
  • Single page or a multi-step wizard with a progress bar, chosen per form.
  • Custom CSS and a custom HTML header for the moments you want full control.
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share

Share it your way.

  • Read-only fields let people confirm prefilled data without editing it.
  • Usage limits cap how many times a link can be submitted.
  • Passwords and expiry dates keep sensitive forms locked to the right people.
  • Copy a ready-made iframe snippet to embed a form on any site, CMS or page.
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interactive profiles
All connected to Salesforce
  • Lookup and related-list fields search real Salesforce records inside the form, live.
  • Prefill from a record, then create, update or upsert across multiple objects on submit, junction records included.
  • Chained actions run in sequence and invoke Flows, with OAuth tokens that refresh on their own.
  • Launch a form from a Salesforce record with a native button, prefilled live from that record.
  • Every submission is tracked with a live sync status. Failed syncs are saved and can be re-processed, so nothing is lost.
See it in Action

One builder, countless scenarios

Client intake, staff onboarding, feedback and everything in between. The same builder shapes a form for whatever your team needs next.

Client Intake

Capture new client details and create the matching Salesforce records instantly.

Onboarding

Onboard new starters with the details, documents and tasks that land on their record.

Employee Satisfaction

Run quick pulse surveys and write the scores and comments back to each person.

Start Building

1. Create

Open a blank canvas and drag your fields into place. No template to wrestle with and nothing to set up first.

2. Publish & Share

Hit publish and you have a live link. Share it, embed it, or send a secure prefilled one to a single client.

3. Syncs Automatically

Nothing to do here. Every submission flows into Salesforce on its own, running its mapped actions the moment it lands.

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Email & Domain Allowlisting

Grant access by email address or whole domain, from an admin panel.

Workspaces & Roles

Group forms into team workspaces and invite members as owner, editor or viewer.

Protected Links

Add a password, an expiry date and a submission cap to any link.

Per-Form Salesforce Connections

Each form uses its own scoped connection, so access stays contained.

Powered by Maica
Maica Forms works as a product in its own right, but it doesn't stand alone. It's built and backed by Maica, the Salesforce-native platform trusted by care and disability providers. Same team, same foundation.
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The answers you are looking for.

What funding structures does Maica support?

Maica supports a range of funding structures, including NDIS agency-managed, NDIS plan-managed, self-funded, home care packages, CHSP, and block funding. Our service agreement structure will allow you to capture any funding structure working alongside our service delivery solution.

Is Maica PACE compliant?

Maica is fully PACE compliant and will work natively with participants on PACE plans. All invoicing, billing, and claiming processes are compliant with PACE as well as our native PRODA API integration, so you can rest easy knowing that all your NDIS participants are looked after using Maica.

Do you offer Scheduling & Rostering?

The Maica product has been designed and developed, in large part by the sector community itself, to empower the entire participant lifecycle across multiple funding sources and billing processes. This also includes the ability to schedule shifts and appointments as well as roster your care team as well as generate and record timesheets.

Can I configure my own business rules?

There are a number of way this can be done. The Salesforce platform, on which Maica is built, offers a range of rules configuration options, including flows and validation rules. Maica natively respects Salesforce validation rules and will prompt the user with any violations to these rules which are completely configurable by you.

Why has Maica been developed on Salesforce?

When building business-critical software, it is important to consider the underlying plumbing, such as compliance, security, data safety, sharing rules, auditing, workflow configuration abilities, and reporting. Whilst these are not directly functional requirements, they are non-negotiable to us. We have elected to use the Salesforce Platform Starter solution to provide these functions as a leading development platform.

Can I configure my own workflows in Maica?

The short answer is yes you can. Maica is built on the Salesforce platform and therefore you will be able to develop your own Salesforce Flows, including the ability to interact with Maica data objects and workflows. The depth of the capability of these flows will be directly dependent on the Salesforce edition you are signed up to.